Catering Orders – Willamette University

Name * Required
• First name, then last name.
Email * Required
Date of Event * Required
MM slash DD slash YYYY

• We require two business days notice for standard orders, three business days for banquet or served meal functions, and five business days notice for all groups of 75 persons or more. Proper notice enables us to adequately order, staff, and plan for your event.
Location of Event * Required
• Event space must be pre-arranged through the Willamette University Office of Scheduling, Events and Conferences at 503-375-5442.
• We are not able to provide full service to certain classrooms and campus locations due to access issues and space constraints . Please contact us directly at 503-370-6711 if you are intending to order catering for a classroom or other restricted space.
Initial Access Time * Required
• Please use the HH:MM format and indicate AM or PM.
• Rooms must be reserved a minimum of one hour prior to the event start time for standard orders and two hours prior to the event start time for events requiring china plate ware and service.
Event Start Time * Required
• Please use the HH:MM format and indicate AM or PM.
Event End Time (Time We Can Begin Cleaning Up) * Required
• Please use the HH:MM format and indicate AM or PM.
• Room cleanup will normally be done by Bon Appétit staff immediately following the event. Room cleanup for late afternoon, evening and weekend events, not requiring a catering attendant to be present, will be scheduled for the morning of the next business day.
Serviceware * Required
• Unless otherwise specified, sugar cane plates and disposable service ware is included in the our catered event pricing.
• Formal service ware (china, silverware and glassware) is available for most catered events by client request. A charge of $1.00 per person will be applied to events where such wares are requested.
• We are able to provide formal service ware for up to two hundred (200) persons at any one time. This formal service ware is available on a first-come-first-served basis. Additional formal service ware may be rented at the client’s expense.
Linen Color and/or Specific Decor Needs * Required
• Standard linen for food / beverages tables is ivory or black square tablecloths with a gold runner.
• Standard linen for seating tables is ivory or black square tablecloths.
• Standard color linen for all food / beverage tables is included with each catered order at no charge.
• Standard color linen for seating tables is provided included at no charge for all sit down meals.
• Standard color and rented fine linen for non-food / beverage tables is available by request at an additional charge.
Willamette Account Number or Method of Payment * Required
• Bon Appétit must have a means of guaranteeing payment at the time an order is placed.
• Willamette University clients may meet this guarantee by providing a valid university account number for charge.
• Third party clients must provide a minimum 50% deposit no later than three business days prior to the event date.
• This deposit may come in the form of a valid credit card imprint, personal check, or cash.
• Payment in full is due (for all clients) at the time of the event.
Dietary Restrictions * Required
• In the interest of providing a safe and enjoyable catering experience, it is important that our clients make Bon Appétit Catering fully aware (in advance) of any guest dietary restrictions, food sensitivities and/or allergies.
• Clients or guests with serious allergies or sensitivities should be aware that we regularly handle and prepare eggs, milk, wheat, shellfish, fish, soy, peanuts, tree nuts, and other potential allergens in all of our food production facilities.
Guest Count * Required
• Please indicate the anticipated guest count.
• For parties of less than one hundred (100) persons – any cancellations or changes to menu selections, guest counts and other event details must be confirmed no less than two (2) business days prior to the event date.
• For parties of more than one hundred (100) persons – any cancellations or changes to menu selections, guest counts and other event details must be confirmed no less than three (3) business days prior to the event date.
• Event cancellations with less than the specified notice will result in the client being charged 50% of the total contracted order price.
• Event cancellations occurring within 24 hours of the event will result in the client being charged 100% of the total contracted order price (including any charges for rented equipment, linens, floral arrangements, et cetera.)
Custom Catered Meals and Events * Required
In addition to providing a full-range of preselected options, Bon Appétit at Willamette University understands the importance of customizing selections to meet the unique needs of our clientele.

We’re eager to work with prospective guests to create unique personalized events and menus.

Here are just a few of examples of the types of events, menus, and items which can be developed in conversation with clients:
• Breakfast meetings
• Seasonally-inspired salad luncheons
• Takeaway picnic meals
• Passed hors d’oeuvres socials
• Multiple ‘action station’ appetizer receptions
• Outdoor barbecues
• Elegant served banquet dinners
• Onsite and offsite wedding celebrations
• Upscale dessert buffets

If you’re interested in exploring options for a custom catering experience, we recommend you briefly outlining your plans and ideas. Once we have this information, we will contact you to setup an in-person or telephone meeting to discuss options in more detail!
Additional Information
Please indicate any additional information you feel we aid us in creating the best event for you and your guests.